Privacy Notice

Who We Are

Radius Education and Welfare Services provides guardianship services to international students in the UK. We are committed to protecting your privacy and complying with UK data protection law.

Our Contact Details

  • Organisation Name: Radius Education and Welfare Services

  • Data Controller: Director

  • Email: info@radius-ews.com

  • ICO Registration Number: ZB888356

What Information We Collect and Why

We collect personal data to carry out our responsibilities and provide safe and effective guardianship services.

Lawful Basis for Processing

We process data under UK GDPR on the following lawful bases:

  • Consent (e.g. using student photos).

  • Contract (e.g. agreements with parents and schools).

  • Legal obligation (e.g. safeguarding duties).

  • Legitimate interests (e.g. quality assurance and record-keeping).

Who We Share Your Information With

We may share personal data with:

  • Parents and students (as appropriate).

  • Host families and homestays.

  • Schools and education providers.

  • Agents and local authorities (when required).

  • Emergency services (where necessary).

  • AEGIS inspectors (for quality assurance and accreditation).

We share only what is necessary and always with data protection safeguards in place.

Storing Your Data

We store your information securely using password-protected systems and encrypted devices. Access is strictly limited to those who need it. We retain records in accordance with legal requirements, usually for 5–7 years.

Use of Photos and Videos

We will always ask for consent before using images or videos of students in publicity, social media, or marketing. You can withdraw this consent at any time.

Your Data Protection Rights

You have the right to:

  • Access your personal data.

  • Correct inaccuracies.

  • Request deletion (where applicable).

  • Object to or restrict certain processing.

  • Withdraw consent for non-essential data use.

To exercise any of these rights, contact us using the details above.

Complaints

If you are concerned about how we handle your data, please contact us. You may also contact the Information Commissioner’s Office (ICO) at www.ico.org.uk or call 0303 123 1113.

Changes to This Notice

We may update this Privacy Notice from time to time. This version was last updated: March 2025.